Site Research and Selection
- Destination/Venue Research
- Proposal Review and Qualified Recommendation
- Site Inspection Coordination
- Contract and Amenity Negotiation
- Contract Terms Monitoring and Management
Program Planning and Management
- Destination/Venue Research and Selection
- Contract and Amenity Negotiation
- Food and Beverage Coordination
- Guest/Group Tour Programs (sightseeing/team-building)
- Promotional Gift and Marketing Collateral Development
- Sponsorship Package Development and Coordination
- Speaker Coordination and Management
- Audio Visual/Multimedia Coordination
- International Services (translators, compatible Audio Visual/Media, Multi-lingual staff)
On-Site Management
- Pre-Conference Meeting with Hotel/Vendors
- On-site Staff Coordination
- Meeting and A/V Room Set-up Coordination
- Off-Property Special Event Coordination
- Ground Transportation Facilitation
- Security Arrangements
- Hotel Room Drop Coordination
- Photography Coordination
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Registration and Housing Management
- Registration Process Development
- Room Reservation/ List Preparation
- Name Tag and Registration Packet Production
- Payment Method Coordination
- Financial and Statistical Data Processing and Reporting
Travel Management
- Airline Booking and Manifest Management
- Group Air Discount Negotiation
- Ground Transportation Management (Airport Meet and Greet/Tours/Special Events/Off-Site Meetings)
- Travel Arrangements and Coordination for Speakers, Guests, and VIPs
- Rental Car Discount Negotiation
Financial Accounting and Post-Program Management
- Budget Preparation and Cost Containment
- Expense Tracking and Vendor/Supplier Invoice Review
- Final Billing and Expense Analysis
- Master Account Billing Management and Review
- Post-Program Evaluation Preparation
- Survey/Evaluation Anlysis
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